10 Common Grad School Application Mistakes (and How to Avoid Them)

Avoid making these mistakes to put together the strongest application possible.

Even silly mistakes are easy to make under pressure and we want to help you improve your chances of getting into grad school.

We’re sure you’ve heard some of these application mistakes before, but we wouldn’t be reminding you of them if we didn’t still see them EVERY SINGLE YEAR. Luckily for you, we’ve put together this list of mistakes to avoid (and what to do instead) to read through BEFORE you start your applications. Think of this as a “how to apply to grad school” from a very high level.

Application Mistake #1: Applying at the deadline

Start now, not later.
There’s no time like the present, so start NOW!

Little known fact: Graduate programs often make admissions decisions on the fly, many of which include scholarship offers. You may be the best applicant they’ve seen all year, but miss out on the money (and maybe even admission) by procrastinating. You may work well under pressure, but that fact won’t matter if there are no seats or money left for next year’s class.

Our Advice: Get your application in as early as you can complete it and ensure that it gives the admissions committee the best picture of who you are and why their program is perfect for you.

Application Mistake #2: Not answering application questions correctly

At this age, there’s NO reason you shouldn’t be able to read and follow directions. Not all application questions are the same and it’s important to read them through and give them EXACTLY what they’re looking for.

Our Advice: Answer questions with specific details and examples. For example, if they ask you to explain why their program would be a good fit for you, you should answer with specific details about their program, university and city. Help them visualize the full picture – one that includes you in their program.

Application Mistake #3: Using poor grammar and misspelling words

Application mistake #3: Bad grammar or improper punctuation. Just one more reason in support of proper punctuation.
Just one more reason to use proper punctuation.

Academics write a LOT and highly value good writing. Read: you will be writing a lot as a graduate student and you need to show that you can do this well and pay attention to detail.

Our Advice: Use spell check and get another set of eyes on your essays before submitting them. Grammar and correct punctuation are very important.

Application Mistake #4: Not speaking with your recommenders

Recommendations tell the graduate admissions committee how others think of you, but that doesn’t mean you shouldn’t help them identify areas to focus on. Missing the opportunity to have a discussion about your strengths, what makes you a good fit for the program and particular examples to showcase is a HUGE miss; lukewarm letters that don’t focus on your unique strengths will hurt even a strong application.

Our Advice: Schedule time to speak with your recommender WEEKS before the deadline and provide them with something to work from. Explain your goals and tell them where you are applying and specifically what each program is looking for in candidates. Then, remind them of examples and accomplishments that show you’re a great candidate. Provide them your CV and a statement of purpose and anything else they can use as source material. Get them excited about you and make their job as easy as possible. Lastly, don’t be scared to ask them point blank if they feel comfortable writing a strong recommendation on your behalf. If you’re uncomfortable having this conversation, that might be a sign to consider a different recommender.

Application Mistake #5: Applying to the wrong program

Nope – you didn’t read that wrong. Sadly, this is much more common than you think; a whopping 25% of current graduate students admit theyare in the wrong program! Wrong in this sense could mean a poor fit academically or culturally, or one that won’t lead them into their dream career.

Application mistake #5: Applying to the wrong program. Make sure to compare your options thoroughly.
Make sure to compare your options thoroughly before making a decision.

Our Advice: Take the time to figure out what distinguishes one program from another. Speak with current students, alumni and faculty of programs to get a REAL idea of what it would be like to be a student there and if it’s the right program for your career goals.

Application Mistake #6: Copying and pasting answers

Now is not the time for shortcuts, especially not the Ctrl C + Ctrl V kind. If you’re thinking about writing a generic, one-size-fits-all-none narrative, you may as well not apply.

Our Advice: Prepare each answer individually. You may end up using some of the same examples, but be sure to specifically tailor each answer to what each program is asking. Programs are interested in how you fit into their graduate program and the answers you provide help them gauge your interest in their school and if you are a good fit.

Application Mistake #7: Using grandiloquent writing

You’re doing it wrong if the first sentence of your narrative reads like a fairly competitive entry for the Bulwer-Lytton fiction contest. Nothing

Application mistake #7: Avoid grandiloquent writing in your applications.
Don’t be an aeolist!

says you really struggle with writing than melodramatic overwriting. Remember: academic papers are generally straightforward, data-driven and avoid flowery language.

Our Advice: Use a natural writing style that’s both conversational and professional. Don’t use a thesaurus. Stories about overcoming obstacles can be very good, but avoid exposing your unresolved issues and psychological wounds in the process of telling them. There’s also a fine line between passion and over-the-top obsession.

Application Mistake #8: Assuming that “Accomplishments” = Resume

You’re missing a huge opportunity to tell the admissions committee who you are and what experiences have shaped you if you simply copy and paste your resume.

Our Advice: Provide some context about your experiences here (what you learned, how they shaped your goals, etc). Avoid getting TOO personal, though, since you want to maintain an air of professionalism.

Application Mistake #9: Assuming nobody will read your narrative

Real people read them very carefully. Programs are looking to understand your personality and what makes you tick. They want to know if their program will satisfy your interests and whether you’d be a good program

Application mistake #9: Making the reader fill in the blanks. Your story should connect the dots for your reader
Your story should connect the dots for your reader. Don’t make them fill in the blanks on their own.

citizen. Good narrative writing will help applicants who might have average numbers, whereas applicants with strong numbers can sink quickly on poorly written narratives.

Our Advice: We might be sounding a little redundant at this point, but we can’t emphasize it enough: take the time to do this right. Make sure your narrative is unique, connects the dots for the reader and strengthens your candidacy for their specific program.

Application Mistake #10: Not using a proofreader

Spellchecking and grammar checking are precursors to this step, but don’t underestimate the importance of having someone with the knowledge and experience to look over your whole application. Skipping this step will hurt you, as your proofreader can help you avoid cliches and remove anything that might be a red flag.

Our Advice: First, identify who can play the role of proofreader. Ideally, he/she is an academic who is writing a recommendation on your behalf AND has experience with admissions. This person will have a good idea of your story and your goals and can assess if your application conveys your message clearly. Offer them your narrative and ask for candid feedback. Lastly, remember feedback is a gift and do not take their constructive criticisms personally – they’re only trying to help.

Keep calm and apply for grad school.
No reason not to keep calm now that you can avoid silly mistakes!

Of course this list is not completely exhaustive, but we really hope this list helps you to prepare a strong application for your graduate studies. Feel free to leave us comments or questions below and good luck with your applications!